Practical Steps for Planning a Conference Room AV System That Won’t Fail During Calls

Meetings can go wrong when the audio or video doesn’t work. Planning your conference room well means calls will be smooth and precise every time. With a bit of help from Evig, an audio visual technology solution provider in Dubai, you can ensure your setup is simple, smart, and easy for everyone to use.

Here’s an easy guide with clear steps to get it right.

Start with a Good Display

Every meeting needs a screen everyone can see clearly. Draper has screens that roll down from the ceiling when needed and hide away when not in use.

They look clean, save space, and make your room look tidy. A good screen is the first step for sharing slides or video calls that everyone can see well.

Choose Reliable Video Calls

Meetings often have people joining from different places. You need cameras and microphones that pick up every voice and face. Owl Labs manufactures cameras that capture the entire room and focus on the person speaking.

This makes video calls feel more authentic and helps remote workers feel more included. No more people asking, “Who’s talking?” or “Can you hear me?”

Sound That Everyone Hears Clearly

Good sound matters as much as good pictures. LOS (Loud of Sweden) produces speakers that discreetly blend into walls or ceilings, delivering clear sound without being visible.

Everyone in the room can hear without needing to turn up the volume too loud. Meetings feel calm, and there’s no shouting to be heard.

Easy Controls for Everyone

No one wants to figure out ten remotes to start a meeting. URC systems let you control everything with one remote or a simple app.

Press one button, and the screen lowers, the lights dim, and the call begins. It’s easy for anyone to use, even visitors.

Smart Room Booking

Have you ever walked into a room only to find it already taken? Evoko has simple touch panels outside meeting rooms that show when they’re free or booked.

You can see available times and book a room with just a tap. It keeps everything organized so meetings start on time without confusion.

Good Lighting Matters

Bright rooms help people stay awake and focused. Lutron gives you simple ways to control lights and shades in the room.

You can dim the lights for a presentation or open the shades for a bright meeting. It’s easy to adjust and helps make everyone comfortable.

Sharing Made Simple

People want to share their screens fast. Avocor offers interactive displays that enable you to write, draw, and share content wirelessly from your device.

There are no messy cables or awkward setups involved. It’s perfect for brainstorming or quickly sharing ideas.

Clear Signs and Directions

If you have multiple meeting rooms, you want people to be able to find them easily. PlayIPP offers digital signs that show directions, schedules, or even welcome messages.

The signage helps visitors know where to go and keeps your office looking modern and friendly.

Strong and Neat Mounting

You want screens and equipment mounted safely and neatly. Smart Media Solutions creates sturdy mounts that keep screens in place without unsightly wires.

This keeps the room looking professional and safe, with no wobbly screens or cables on the floor.

Why Choose Evig?

Evig, an audio video solution provider in Dubai, brings all these brands together to build smart, easy-to-use rooms. They help you choose what fits best and install it correctly.

As Evig, an audio visual technology solution provider in Dubai, knows what works in offices big and small. They don’t just sell products—they help you ensure everything works well together, so your meetings always run smoothly.

Final Words

Planning your conference room doesn’t have to be hard. With the right steps, you can achieve clear sound, good pictures, easy controls, and stress-free calls.

Brands such as Draper, Owl Labs, LOS, URC, Evoko, Lutron, Avocor, PlayIPP, and Smart Media Solutions all contribute to making this possible. And with Evig guiding you, you’ll have a meeting room everyone loves to use.